Effective Date: April 28, 2026
Last Updated: April 28, 2026
1. Introduction
This Privacy Policy applies to the NoteMu mobile application (“Application”), developed and operated by Nitosoft System (“Service Provider”).
NoteMu is an AI-powered application for expense tracking, note-taking, and document scanning services. This Application is provided as a Freemium service and is intended for use “AS IS”.
By using NoteMu, you agree to the collection and use of information in accordance with this Privacy Policy.
2. Information We Collect
We collect the following types of information:
2.1 Information You Provide Directly
- Account information such as email address or username (if you sign in)
- Notes, expenses, and financial records you create
- Images or documents you upload (such as receipts or bills)
- Any content processed through AI features
2.2 Information Collected Automatically
- Device information (model, operating system, unique device identifiers)
- App usage data (features used, time spent, interaction events)
- Crash logs and performance diagnostics
- IP address (for security and analytics purposes)
2.3 Location Information
The Application does not collect precise real-time location data. Only approximate location may be inferred from IP address for security and analytics purposes.
3. How We Use Your Information
We use collected information to:
- Provide core features of NoteMu (expenses, notes, scanning)
- Process and analyze receipts and documents
- Improve Application performance and user experience
- Provide AI-powered features and smart suggestions
- Maintain security and prevent fraud or abuse
- Provide customer support
- Send important service-related notifications
4. AI Processing and Services
NoteMu uses artificial intelligence (AI) technologies to enhance functionality.
4.1 AI Data Processing
When using AI features, your inputs (text, images, or documents) may be sent to third-party AI service providers for processing. Only the required data is transmitted to generate results.
4.2 AI Usage and Token System
NoteMu operates using an AI token system:
- Each AI request consumes tokens based on usage
- Tokens may be part of a free quota or purchased plan
- Token usage is tracked for limits, billing, and fair usage control
4.3 AI Data Protection
- AI inputs are used only to generate responses for the user
- Data is not sold or used for advertising
- Data is not used to train external models unless explicitly stated
5. Third-Party Services
We may use trusted third-party services to operate the Application, including:
- Firebase (analytics, crash reporting, database)
- Google Play Services
- Apple App Store services
- AdMob (if applicable)
- AI service providers
These third parties may collect data according to their own privacy policies.
6. Data Sharing and Disclosure
We do not sell your personal data.
We may share information only in the following cases:
- With service providers who assist in operating the Application
- To comply with legal obligations or government requests
- To protect the rights, safety, or security of users and services
All third-party partners are required to handle data securely and only for specified purposes.
7. Data Retention
We retain user data only as long as necessary to provide services or comply with legal obligations.
You may request deletion of your data at any time by contacting us.
8. Data Security
We implement appropriate technical and organizational measures to protect your data, including encryption, access control, and secure storage practices.
However, no method of transmission or storage is 100% secure.
9. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of your data
- Request data export
- Withdraw consent where applicable
To exercise these rights, contact us using the email below.
10. Children’s Privacy
NoteMu does not knowingly collect personal data from children under the age of 13.
If we become aware that a child under 13 has provided personal data, we will delete it promptly.
Parents or guardians may contact us to request removal of such data.
11. International Data Transfers
Your information may be processed and stored on servers located outside your country. We ensure appropriate safeguards are in place to protect your data.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time.
Changes will be posted within the Application or on an official website. Continued use of the Application after changes means you accept the updated policy.
13. Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact:
Email: nitosoft.my@gmail.com
14. Legal Entity
This Application is operated by:
Nitosoft System
© 2026 Nitosoft System. All rights reserved.